Job Description

Description

We are seeking an organized and detail-oriented HR Assistant and Receptionist to join our team. In this dual-role position, you will manage employee records, maintain compliance, support HR projects, assist in onboarding and training initiatives, and serve as the first point of contact for visitors and callers. This is a great opportunity for those looking to build a career in human resources while contributing to a dynamic and welcoming office environment.

Requirements

Human Resources Duties:

• Collaborate with the HR Manager to support highly confidential HR matters and special projects.
• Serve as the primary contact for applicant and new hire questions.
• Maintain and organize employee files, including filing, scanning, and auditing documentation.
• Manage training schedules and ensure they are updated in calendars.
• Assist in organizing orientation, onboarding, and training programs.
• Create and review DOT files for all Class A and B drivers.
• Input new hire information into HR databases and ensure accuracy.
• Print and prepare applications, new hire packets, handbooks, and time cards.
• Analyze job duties and assist in writing job descriptions.

Receptionist Duties:

• Greet visitors in a professional and welcoming manner.
• Answer and direct phone calls to the appropriate departments or personnel.
• Manage incoming and outgoing mail, including distribution and preparation.
• Maintain the cleanliness and organization of the reception area.
• Schedule appointments and meetings as needed.
• Provide general information about the company to callers and visitors.

Additional Responsibilities

• Provide administrative support to management as needed.
• Contribute to team efforts to achieve departmental and company goals.
• Lead by example, sharing knowledge and skills with others.
• Deliver exceptional customer service to employees, clients, and vendors.
• Perform other duties as assigned.

Qualifications

Required:

• High school diploma or equivalent (GED).
• Proficiency in computer software, data entry, and basic office skills.
• Strong communication skills and the ability to handle confidential information.

Preferred:

• Experience in HR or administrative roles with receptionist duties.
• Bilingual English/Spanish

Core Competencies

• Exceptional attention to detail and organizational skills.
• Strong collaboration and communication abilities across teams.
• Effective time management and respect for deadlines.
• Professional demeanor in front-desk interactions.
• Problem-solving and critical thinking skills.

Greentek, Inc.

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