Job Description
Are you a proactive, organized, and experienced Executive Assistant or Project Manager with a passion for supporting multiple clients in a fast-paced, dynamic environment? If so, we have the perfect opportunity for you!
We're seeking a detail-oriented and motivated Virtual Executive Assistant/Project Manager to join our remote team. This is a full-time or part-time, employee-based position, offering a flexible work schedule with 20-40 hours per week. You'll work remotely, from the comfort of your home or any location with reliable Wi-Fi.
About the Role:
In this position, you will be responsible for managing multiple clients and projects across various industries. Your role will combine the responsibilities of both an executive assistant and project manager, with a primary focus on delivering exceptional service and maintaining strong relationships with clients.
You'll need to be comfortable with both big challenges and long days, but the rewards are plenty: a chance to be part of an open-minded, diverse, and collaborative team, plus the flexibility of working from home.
Key Responsibilities:
Client Management: Serve as a point of contact for multiple clients, ensuring smooth communication and project flow.
Project Coordination: Lead various projects, including marketing systems, website updates, managing third-party platforms, creating content, and overseeing social media accounts.
Quality Assurance: Maintain high standards for customer experience, ensuring clients receive timely and effective service.
Reporting: Create and share daily and weekly reports with clients, providing updates on progress and key metrics.
Time Tracking: Accurately track and report time spent on various tasks, ensuring transparency and efficiency.
Meetings: Attend and contribute to regular team and strategy meetings, while also leading client meetings to ensure clear communication and alignment.
Ideal Candidate Profile:
We are looking for someone who is proactive, organized, and can thrive in a remote work environment. Here's what we're hoping to find:
Proactive & Detail-Oriented: You're someone who takes ownership of tasks and looks for ways to continuously improve.
Independent & Collaborative: While you're capable of working independently, you also thrive in a team environment and enjoy collaborating with others to achieve shared goals.
Customer-Centric: You have extensive experience in customer service and enjoy building positive, long-term relationships with clients.
Tech-Savvy: You are comfortable using a variety of systems such as Google Suite, Asana, Wix, WordPress, CRMs, and project management software. You're quick to learn new tools and software.
Problem-Solver: You have strong analytical and problem-solving skills, and you're able to create efficient systems and processes to improve operations.
Excellent Communicator: Your written and verbal communication skills are top-notch, and you can adjust your approach to different audiences and situations.
Multitasker: You thrive in fast-paced environments and can handle multiple tasks simultaneously without losing focus on quality.
Requirements:
A Bachelor's Degree is preferred.
At least 3 years of experience in an administrative assistant role.
5+ years of experience in an executive assistant or project management position.
Proficiency with Microsoft Office Suite, CRM tools, and project management software.
Strong communication and organizational skills.
A home office setup with a computer (Mac or PC), high-speed internet, video conferencing capabilities, and a designated professional workspace.
Benefits:
Work-from-home flexibility - no commute required!
Flexible start times to accommodate your schedule.
Comprehensive company benefits (available after the probationary period), including:
Paid Time Off (PTO)
401(k) plan
Wellness packages
Ongoing training and development
Reimbursements for work-related expenses
Employment Type: Full-Time
Salary: $ 17.00 Per Hour
Job Tags
Hourly pay, Full time, Part time, Work from home, Home office, Flexible hours,