Job Description

Assistant Facilities Manager

Remote from Portland, OR

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Who We Are Looking For:

Every day, Cambia's Assistant Facilities Managers are living our mission to make health care easier and lives better. As a member of the Facilities and Physical Security team, the Assistant Facilities Manager supports the facilities organization in its day-to-day implementation of policies, procedures, programs, reporting and workplace services delivery that provides smooth workplace operations. The successful candidate will also be responsible for ensuring the accuracy, completeness, and integrity of our CMMS data, as well as providing training and support to users.

Do you thrive as a part of a collaborative team? Then this role may be the perfect fit.

What You Bring to Cambia:

Qualifications:

Bachelor's Degree and 3-5 years of experience in facilities management, operations, or a related field or equivalent combination of education and experience. CMMS/Work Order Management experience is preferred.

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Skills and Attributes:

• Strong technical skills, including experience with CMMS software and hardware.

• Proven track record of assisting in facilities management, including scheduling and managing maintenance, repairs, and special events.

• Excellent problem-solving, analytical, and organizational abilities.

• Strong organizational, communication, and problem-solving skills.

• Excellent customer service and teamwork skills.

• Proficient in MS Office, Google Suite, and facilities management software (e.g.,Famis 360, Tango, FM:Systems, Planon).

• Ability to work in a fast-paced environment, prioritizing multiple tasks and deadlines.

What You Will Do at Cambia:

• Facilities Management & Work Order Management: Manage work orders, including creation, assignment, and tracking of maintenance tasks. Prioritizes service requests and provides follow-up on outstanding site issues as needed. Orders materials and supplies and assists with material inventory control program management. Assist in scheduling and planning maintenance activities, including preventive maintenance and repairs. Assists in the management of the maintenance quality program. Acts as the Facility Manager's primary backup managing personnel and as the client's primary point of contact.

• CMMS Administration: Manage and maintain our CMMS, including data entry, updates, scheduling and tracking work to completion, and backups. Evaluate staff work load, in order to ensure work is balanced between staff members.

• Data Management: Ensure the accuracy, completeness, and integrity of CMMS data, including asset information, work orders, and maintenance schedules.

• User Management: Manage user access, permissions, and roles within the CMMS, ensuring that users have appropriate levels of access and training.

• Reporting and Analytics: Generate reports and analytics to support maintenance planning, budgeting, and decision-making.

• Vendor Contract Management: Assist in management relationships with vendors, contractors, and service providers to ensure timely and cost-effective delivery of services.

• Operational Efficiency: Identify opportunities to improve operational efficiency, reduce costs, and enhance the overall workplace experience.

• Customer Service: Provide exceptional customer service to employees, visitors, and stakeholders, ensuring prompt resolution of facilities-related issues and requests.

• Budgeting and Cost Control: Assist with the management of budgets, track expenses, and ensure cost-effective operations across the portfolio of facilities. Create purchase orders for service contracts and incidental vendor work. Review incoming invoices, validate invoice information is correct and work with vendors to correct invoices not in compliance with the scope of work. Assist with month end accrual process, validate completion of work for purchase orders and/or validate invoice has been submitted for processing.

• Compliance and Risk Management: Ensure compliance with relevant laws, regulations, and industry standards, and identify and mitigate risks associated with facilities operations.

• Communication and Collaboration: Foster strong relationships with stakeholders, including employees, management, and external partners to ensure effective communication and collaboration.

Work Environment:

• Work primarily performed in office environment.

• Travel required locally or out of state.

• May be required to work outside of normal hours.

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